Last week I encouraged you to start delegating in your business. But before you can start delegating, you first need to work out what to delegate.
There are many methods and models out there which you can use to prioritise your tasks and work out what should be delegated or outsourced first. Check out my previous article about creating an ‘advanced to-do list’ for one example.
But whichever method you use to prioritise your tasks, the process is always going to start with tracking how you spend your time on a daily and weekly basis. Because, frankly, how can you prioritise your business activities and tasks when you don’t know what they are?!
Here are 3 tools that you can use to help you track your time and get started on your delegation journey.
This is a simple, free online app which enables you to track your activities using a start-stop timer, and keep a running log. If you forget to start the timer, or you just prefer not to use it, you can also enter time logs manually.
But its best feature is the ability to tag and colour code your time entries, allowing you to organise your activities and start to build up a picture of how you’re spending your time.
If you need to keep track of work for clients, you can also add hourly rates to certain tasks, download a report once you’re done and use it to accompany your invoice to the client.
Toggl.com is a great way to keep all of your time logs in one place, and begin to get organised.
Another free app, RescueTime runs in the background on your computer and tracks your time based on the applications and websites you’re using.
It automatically categorises them, depending on the type of work it thinks you are doing – pretty clever, right?! In other words, it knows when you’re spending time on emails, or when you’re working on a design in Photoshop, typing a word document, or even browsing Facebook!
It sends you a weekly report by email, showing you your total “productive” versus “unproductive” time, which can be quite a reality check, believe me!
I would recommend using RescueTime in conjunction with Toggl.com, to validate your Toggl time log and help fill in the gaps.
3. Pen and paper!
Simple but effective! The fact is, you don’t need any fancy tools to start tracking your time. Don’t put up barriers, don’t make excuses, just start today by jotting down your activities so that you can see where your time is going.
This way, you can decide whether your productivity could be boosted (pardon the pun!) by observing the time you spend on menial tasks and questioning whether these could be delegated.
Do you use any of these tools to track your time? What are your experiences? Let me know in the comments!